Transcript
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Welcome back to be tob growth.
I'm Logan lyles with sweet fish media.
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Today I'm joined by Stephen King.
He's the president and CEO over at growth
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force. Steven, how's it going
today, sir? Great, Logan,
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awesome. We are going to be
talking about a specific story one of your
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clients really turn things around by what
you call solving the pricing problem, and
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we're going to be talking about not
only that story but three key steps that
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businesses can do to learn from that
growth story. Before we get into that
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story, though, Steven, give
us a little bit of context background on
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yourself and what you in the growth
force team are up to these days.
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So growth forces an outsource bookkeeping,
accounting and controller service for companies that use
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quick books, zero or next week, and what we do is different about
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us as we focus on manage reporting
and helping clients make data driven decisions that
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increase profits. So it's a team
of a bookkeeper, of staff accountant in
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a controller to get the whole department
or a let cart, pick and choose
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whatever you want to have us do
project basis or monthly. I love it.
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Right now that's got to be in
demand and a lot of people asking
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you for for your help and your
guidance. So I appreciate you being a
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guest on the show today and sharing
a little bit of your wisdom and knowledge
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for folks that are trying to remain
profitable, contain costs and with everything that's
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going on. So give us a
little bit of an overview of this one
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client that kind of turn things around
by solving the pricing problem before we get
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into the three step framework. Sure. So it's a technology company in Queens
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New York. They had great success. They snagged a really big account,
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you know at a fortune one hundred
client. That was, you know,
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headlined on their website, forty percent
of their revenue and they struggled with cashflow
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problems. They couldn't figure out,
no matter what they did, how to
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be able to sleep at night have
the peace of mind that their business was
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doing well. And they came to
us in sperity as a client of ours
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and is and we're a strategic alliant
partner, and they're using in spurity for
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HR and Growth Force for and they
wanted out stores not only the HR but
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also the accounting. So we met
with them in immediately said okay, so
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what's the profit on your largest account
and she said, well, I can
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tell you. It's, you know
where, a six million dollar business and
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it's just under two million of revenue
rights. Now that's not answer the question.
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The question is what's the profit?
And so they didn't know because payroll
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was washed one line item on the
PNL right parall expenses and then pay all
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taxes and maybe officers salary was separated. But once we able to show them
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the profitability, turned out it wasn't
their best client, it was their worst
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client. It was the one that
was causing their cash flow problems. So
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we got them, after six months
of Nashing of teeth, to go to
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the client and show them the out
of scope work that they were doing and
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the value that they were delivering.
And they gave the client and three choices.
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Either increase the fees for the work
that your value you're getting, reduced
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the scope to cover what we agreed
upon, or I got a transition you
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to another client. And the fear
of losing that clients what took so long.
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They were worried about the cash flow
problems of losing that giant girl a
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client and we were able to show
them that. That's why they had cash.
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Yeah, after changing it, they
ended up changing that account. They
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said yes because they were able to
demonstrate the real value proposition and then they
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went back and repriced all their smaller
clients based on the information. They made
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a million five last year in the
first year after implementing the system and they
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grew top line because they were able
to build for value, not what the
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pulls from their butt. Man,
there were so much goodness in that story.
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There, you know, weeping and
Nashing of teeth, having to have
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a very difficult conversation with what you
think is your cash cow client, turns
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out it isn't. But it goes
back to what you were talking about helping
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organizations make data driven decisions. And
for some more context, you and I
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were talking a little bit offline.
You mentioned that you guys work with a
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lot of marketing firms, a lot
of marketing agencies, and I think for
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anyone in that world listening to this, I know we have marketers who are
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both on the brand side and from
the agency side of things right now that
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are regular listeners to the show.
I think both will get some value out
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of this, but especially for agency
folks. So at a high level there's
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three steps to this framework, to
the system that you called that you guys
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implemented to help this customer of yours
turn it around. A lot centered on
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their big customer. It's all about
calculating gross profit, job costing and then
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looking at the P andl by job. Let's break down number one. Let's
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get into the Nitty Gritty, Stephen. Let's talk about calculating gross profit.
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Yeah, so gross profit is the
most important data point on a financial statement.
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It's why the shark teeth sharks always
say how much did it cost?
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Fully landed in their mind they're looking
at a gross profit percentage. How much
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do you make on each widget,
each unit, each whatever it is that
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you do? We do service businesses
and nonprofits, and the nonprofits that need
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to be run the same as a
for profit, except reinvest the profits.
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You've got a separate out your labor
cost of the people who are above the
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line from below the line. What
does that mean? Above the line?
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The typical income statement is your income. Mine is your expenses equals profit.
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That's not actionable. That's designed to
so your CPA can do the tax return
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and the bank is happy. And
what we're what management accounting is about is
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taking your payroll, instead of having
it a one line down at the piece
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and moving above the line the people
who directly we're what you build the customer
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for, the direct Labor is what
the customer directly paid for, and the
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direct materials, the stuff you had
to buy to get the income. That's
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all in cost a good soul.
So you got to move that above the
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line. Cost so you can see
incomes. Cost a good soul gives you
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gross profit and you look at your
gross profit as a dollars and a percent.
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For me, I'm really interested in
the percent because it tells you how
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good is the business model. Everything
else is below the line. It's overhead.
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It's not generating you any income,
and so your gross profit tells you
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where you get the return on investment. It tells you are you pricing your
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jobs right and which clients need to
be repriced. I love it. We
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actually just had a conversation with Tim
Rester, author of the expansion sale,
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and he was talking about four must
win moments conversations with current customers and one
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of those was about price increases.
Will definitely link to that. So if
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you're going through the steps here that
Stephen is talking about, especially if you're
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an agency and you're having one of
those conversations like we just mentioned in his
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story. Check out that episode.
Will help you have those conversations. You
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make a really great point, Steven. Even us here at Sweet Fish we've
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gone through some of those changes,
moving things above the line. You know,
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three months ago that was not in
my vocabulary. I'm a sales guy,
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not finance, not operations. But
thanks to the wisdom of our COE
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and a lot of things he's been
doing, what you're saying here has been
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taking place a lot behind the scenes
here at sweet fish. So I can
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attest to already you know what you're
saying. If people aren't already convinced by
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the the drastic improvement you hope with
one of your clients. So step number
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one is calculating gross profit, both
in dollars and, more importantly, in
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percent step number two is getting into
job costing. Tell us a little bit
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about where you see, especially some
agencies, Stephen, where they're missing the
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mark here or where they see challenges
or where they see, hey, we
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can't do this or we don't have
the time or whatever, and how they
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overcome those. Yeah, I think
my last company was virtual growth and we
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raise forty three million. It became
the very first outsourced accounting on the web
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and I built the business on a
creative agencies in silicon alley, New York
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City's Soho district. All these were
all these artists suddenly became web developers and
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had business, and the ones that
succeeded versus the ones that failed, understood
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that a creative practice still needs to
be run like a business, and that
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would that means, as you've got
to have data to understand the big decisions.
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Pricing number one, hiring and firing
clients and S and staff are number
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two. Where do you invest your
sales and marketing is number three, and
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then how do you increase the productivity
of your people? All those decisions depend
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on having gross profit at the unit
level and the way you do that is
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through activity based costing. Now the
good news is this is really easy and
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today's world, because everything's on on
Iphone, there's an application called t sheets,
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which is magic. It's designed for
people who hate time sheets and I
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think they're think they're their catch phrase. It's so easy to be able to
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just click three buttons and sit the
start button and stop button and change through
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the day or just if you when
we get back to work. It actually
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has geo fencing. You can just
show up on sited. A lot of
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American say you want to start your
clock now and it all sinks with quick
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books and into it. Payroll for
the desktop has an integration with the payroll
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and the time sheets and quick books. Inspirity for quick books desktop and quick
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books online has the same integration between
the payroll and the time sheets and quick
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books. And what that means is
you can take somebody's payroll labor costs right
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off the invoice and say here's your
total per cost per person, divided by
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the number of hours they worked,
and then it comes up with a cost
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per hour paid and allocates it based
on whatever they filled out on their phone.
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We have a clank called chief outsiders. They're an outstore CMOS across the
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country, sixty two CMOS. We
do everything for them, the billing,
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the collections, the bill payment,
the financial reporting, everything. We produce
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a dashboard that can show art sex
be the CEO, the profitability of each
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CMO, the profitability of Austin or
Euston, profitability of Dallas, profitability the
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central region, profitability the country,
and once you have profitably at the customer
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level, you can slice and dice
its based to whatever decision you want to
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make. He just asked I'm trying
to figure out where to invest my my
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sponsorship dollars. Can you tell me
how much revenue I got from the investments
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we made in sponsorship last year?
We said yes, but you're asking the
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wrong question. What questions should you
been asking? How much profit did you
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make on your sponsorship dollars? He's
like, I almost didn't do this because
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the timing wasn't right, it didn't
feel right, but that at the top
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one was four times better than the
next one. Roi On marketing spend just
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by creating a field in quick books
that says lead source. So now you
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once I have job costing, I
can do profitability any way you want to
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see it. I can see profitability
by lead source and that and that.
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That's why it's so powerful. into
it has it and inspirity has it all
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automated, integrating payroll, time tracking
and then posting it back inside quick books.
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Labor cost by customer, by job, by what service did they put
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on a time sheet? What department
are they in or class all off of
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an iphone and when you run the
payroll it's automated. There's no book keeping.
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You eliminate the manual labor of having
to record the payroll and psyclick books.
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So that's a game changer. Once
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the pros. All right, let's get
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00:12:31.549 --> 00:12:37.750
back to the show man. So
much they're Steve and I. I'm not
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even going to try and we camp. I'm just going to encourage listeners to
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hit that back button three or four
times to go through what you just said
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there, because it has so many
implications. You know, the other thing
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I think we talk a lot about
when it comes to your MARETEX STAC is
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when you're looking at adding some new
piece of technology, what integrations does it
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have? Not just what are the
features and benefits of that new product that
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you may bring into the fold,
but what does it integrate with? How
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well does it integrate? Not Just
Hey, we have an integration. We've
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all heard a salesperson of any sort
of stass come and he say, yeah,
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we integrate with that. Right,
what does that mean? And you're
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pointing out some really good things to
think through as far as the integrations that
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you want to look for, no
matter what platform you're using, between payroll
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timekeeping and your accounting software, right, yeah, and the and the different
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payroll coup is. Everybody has an
integration with quick books. What what you
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don't want is what most of them
have, which is a journal entry posting,
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because there's no items in a journal
Entry, or an if upload,
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which is an intuit interchange, because
it doesn't sink. If you have Steve
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here and Steven here, it's going
to add both. But this is off
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the shelf stuff now, right,
this is there's no custom integration work.
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You just quick books online. You
just, you know, just subsubscribe to
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APPs and they're there. You know, I love that anytime I can just
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subscribe to an APP and it's there. Man, maybe I'm just a lazy
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millennial, but I just expect stuff
to work when it comes to technology.
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Anyway, go for a see then
that's it. Yeah, so all the
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last part is really the fun part, though, is the reports that come
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out of it. Yeah, absolutely, so, we talked about calculating GP
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by dollars and, more importantly,
percentage job costing. If you're using the
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right text sac, it might not
be as hard as you're anticipating. And
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then three, looking at the PNL
by job. Take us through what this
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looks like for some of the customers
you work with, Stephen sure, in
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quick books under reporting there is you
go to the customer level menu and under
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the customer reports there's a job profitability
detail and a job profitability summary and if
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you allocate your Labor to the jobs, you can see exactly what the profitability
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is in on each customer, on
each job. And then it's nice about
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that report is you can filter it. So then you can add a custom
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field like lead source to the customer
record and then you go to the filter.
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You just filtered by lead source and
now you can see profitability by lead
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source. Right now, one of
the biggest impacts on cash flow is sales
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reps who come in and say I'm
in a competitive bit here. I got
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to give a ten percent discount and
we'll close this and then we'll keep we
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have people on the bench and we
got keep the competitors out and I'll make
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it up in parts. That's what
causes cash flow problems. And so you
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can run profitability by sales rep and
see which of your sales reps are selling
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you as a commodity and which ones
really understand the value of your business.
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All inside quick books. And you
know, for marketing I want to look
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and see who's my most profitable industry. You know, we do service businesses
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and nonprofits. nonprofits are not as
profitable as other businesses, doesn't matter.
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It's part of our mission. So
but I've seen clients who said, you
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know what, do I go after
these like one right now we've got in
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New York City? Do I go
after the government contractors or do I go
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after universities? and seeing profitability by
the decisions you're trying to make. What
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you what you want to do is
fair. What are the decisions you've got
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to make right now to increase profits, and then what are the drivers of
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those decisions, and then look at
profitability based on the driver. Sales Reps
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create sales. Okay, which of
my sales PEPs are generating the most profits?
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PROFIT AND LOST BY SALES REP?
Everybody's already got a sales rep field
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inside quick books because you got to
calculate, Commission I just take the job
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profitability report and filter it by sales
rep then now you're starting to slice and
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dice profits. That makes sense absolutely. I mean I love the way that
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you're looking at this. Once you
head down this path, there are so
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many different ways, different lenses or
different ways to slice and nise the data,
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as you put it, to give
you the information that you need.
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And I think especially, you know, organizations across all industries are trying to
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make these tough decisions right now,
especially marketing agencies that are may be dealing
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with with both sides of things.
You know, they maybe have, depending
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on the industry they serve, they
might be feeling more ripple effects. On
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the other side, they may have
customers, like we've seen, coming to
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them and saying, Hey, we've
got to move this event strategy digital,
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and so they're seeing an uptick.
And so, especially when you're seeing a
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lot of moving parts, it makes
it tough to make these decisions, but
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they are very crucial decisions and I
love the way that you're giving some tactical
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ways to get to the data that
you need, which it's all centered around
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that gross profit which, again you've
got to look at that the right way
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and calculate it, not, like
you said, just like your accounting wood
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for doing your tax or turns,
but looking at it above and below the
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line. Steven. Anything else that
you want to add to folks out there,
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especially for marketing agencies, as they
think about the impacts of these different
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tactics on their business, especially in
these, you know, varied, Tumultuous
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Times? I don't know how else
to say it. Yeah, yeah,
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I mean I think you know,
now is the time not to work from
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emotions. I've got a cousin WHO's
a nurse in a hospital and Queens,
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so you know, anytime anything's tight
bad, I just think I'm not strapped
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to a ventilator in a hospital and
Queens. So and I'm I'm really grateful
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actually, to see so many marketing
agencies responding well to our shifts online and
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having success. I think the you
have to have data, though. You
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can't run based on emotions. That's
the key thing, because this is just
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the difference maker. And you know, pricings the number one decision. Once
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you know your gross profit, now
you can really hone in on what drives
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the success of your company. Yeah, absolutely, as you've talked about how
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to price those deals, looking at
the most profitable sales reps, looking at
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the most profitable channels from a marketing
perspective, just a lot of different ways
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to licenseise it once you go through
these steps. But, Steven, this
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has been a great conversation. I'm
sure that there are a lot of folks
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who are probably going to want to
pick your brain or ask a few follow
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up questions or maybe just follow along
with some of the content that you guys
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are putting out over at growth force. What's the best way for them to
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reach out or stay in touch with
you guys? Email is the best way
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to reach me. It's Steven Stephan
at growth forcecom. I'm on Linkedin as
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Stephen Kings CPA and twitter at at
s King Gf. So there's two,
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Geez Ski andng G force. Awesome. And you guys have been in putting
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out some content on your own podcast
as well. Steven Tils, where people
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can find that? We will definitely
link to it in the show notes,
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but I know anybody listening to this
might be interested there too. We've got
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growth FORCECOM. We've got a podcast
called put your numbers to work where I
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invite people that I really respect about
how good they are with managing numbers and
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talk about it with our listeners and
and and what our clients are dealing with,
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share the answers of what how we're
helping our clients get better at dealing
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with their numbers. It's fine,
awesome, morcom awesome. I love it,
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00:19:51.930 --> 00:19:53.720
Stephen. Thank you for making it
easy for people to take next steps.
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00:19:53.720 --> 00:19:57.519
If you'd like this episode, definitely
check out the podcast from growth force.
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Will Link to that in the show
notes. Will also link to the
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tsheets tool that Stephen mentioned here,
as well as that that previous episode a
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few days, maybe a week or
so back with Tim Reaster, Co author
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00:20:10.470 --> 00:20:14.710
of the expansion sale for must win
conversations to keep and grow your customers.
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00:20:14.750 --> 00:20:18.789
That was a fantastic episode. That
ties really well to Steven's point here about
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00:20:19.029 --> 00:20:23.259
having tough conversations if the numbers end
up surprising you well, Stephen, this
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00:20:23.339 --> 00:20:26.099
has been a great conversation. Thank
you so much for being our guest on
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00:20:26.099 --> 00:20:32.380
the show today. My pleasure.
Thank you, Logan. I hate it
296
00:20:32.460 --> 00:20:36.650
when podcasts incessantly ask their listeners for
reviews, but I get why they do
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00:20:36.690 --> 00:20:40.849
it. Because reviews are enormously helpful
when you're trying to grow a podcast audience.
298
00:20:41.210 --> 00:20:42.930
So here's what we decided to do. If you leave a review for
299
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me to be growth and apple podcasts, and email me a screenshot of the
300
00:20:47.609 --> 00:20:51.839
review to James at Sweet Fish Mediacom, I'll send you a signed copy of
301
00:20:51.920 --> 00:20:55.680
my new book, content based networking, how to instantly connect with anyone you
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00:20:55.759 --> 00:20:57.599
want to know. We get a
review, you get a free book.
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We both win.